1. How do I view the action trail for a project?
From the Dashboard, click on "Project Details"
Click on "History"
Alternatively, from the Dashboard, click on "View form"
Click on "View form history"
2. Are there different levels of access rights to edit/view information?
Yes, different access rights could be given to users to manage a grant scheme on RGP. Once a Lead PI starts a draft application, he/she can assign roles with different access rights (viewer, editor, submitter, etc.) to the application to users as deemed necessary by him/her.
Note: If multiple users are given edit access to the forms on RGP, please coordinate the updates among the team as the last edits will get saved on the system (i.e. there is no concurrent edit capabilities and users will not know if others are editing at the same time)
3. After creating an application draft, how can I add others to help fill in the form and manage the access rights to my application/project?
You can do this by using the Submission Roles feature. From the dashboard, click on "Project Details" and navigate to the "Submission Roles" section to assign and edit roles and access for team members. For step-by-step guidance, please refer to the Application Module User Guide on the RGP Resources page.
4. What is Single Budget and Multi Budget Workflow on RGP?
Single Budget workflow means that the Host Institution of the Lead PI would be performing all transactions (e.g. submission of application, claims, deviations, progress reports) on the system as one single-budget project, on behalf of the partner institutions (if any). While the application form can support the addition of team members from Lead HI/partner institutions (i.e. team-based applications are allowed), it will not split up the awarded project by Team PIs to manage their own sub-projects.
For Multi Budget workflow, Team PIs from partner institutions can manage their own individual sub-projects’ budgets on the system. Multi Budget workflow would only be available in the later part of 2026.
5. Will the Project Reference ID enable users to identify the grant call the project is under?
RGP would have a ‘Grant Acronym’ field tagged to forms and transactions in the dashboards, so that users can quickly identify the grant call associated to each project.
6. How can i search and filter submissions on my dashboard?
To search and filter submissions, log in to RGP and navigate to the User Dashboard. To locate a submission on the Dashboard, user can search using Reference ID, Grant Call or Assignee Name. Enter the search criteria in the search bar on the left side of the dashboard. You can further refine the submission list by selecting the Filter option on the right side of the dashboard and applying one or more filter criteria.
7. Why is the Progress Report Reporting Start Date different between the migrated IGMS project data and the newly created RGP project data?
IGMS and RGP have different settings for the Progress Report Start Dates.
On IGMS, the Reporting Start Date for each progress report was set as the start of each financial year (i.e. 1 April). While on RGP, the Reporting Start Dates of all progress reports are aligned to the Project Start Date. This is because progress reporting is designed to be cumulative, capturing updates from project commencement up to the reporting point. This approach improves accuracy and continuity of reporting.
Migrated projects will retain IGMS’s settings to ensure consistency and minimise disruption during migration. New projects awarded on RGP will follow RGP’s settings.
When there are deviations that affect the progress report schedules of the migrated projects (e.g. change in project duration), RGP will revise the progress report schedule to align with RGP’s settings (i.e. using the Project Start Date as the Reporting Start Date).